IELTS Letter Writing Tips and Structure with 3 Sample Letters

Here we have shared the IELTS Letter Writing Tips and Structure with 3 Sample Letters for preparation. IELTS general writing tasks

IELTS Letter Writing Tips and Structure with 3 Sample Letters
A letter is written in three parts:
(1) Introduction
(2) Main Body
(3) Conclusion. 
Make sure that you answer to all the bullet points asked or you may be penalised. You are required to write at least 150 words. Remember you are penalised if this requirement is not met. There is no
penalty for exceeding the word limit, but again, in that case, you may end up wasting your time writing irrelevant matter or stretching too far.

Identify the type of letter and write salutation and ending accordingly. For e.g.:

Formal letter (to whom you don’t know by name)
Dear Sir, Dear Madam, Dear Sir/Madam,

Yours faithfully,

Semiformal letter (to whom whose last name you are aware of, but may not know personally):
Dear Mr. Shah, Dear Ms. Smith,

Yours sincerely,

Informal letter (to friends or family or whom you know well by first name):
Dear Monika,

Yours truly,...(Best) Regards,...Warm wishes,...Best wishes,...(With) Love,

It is appropriate to use contractions (like “I’ll” or “don’t”) for informal letters but avoid using the same for formal or semiformal letters.
It is necessary to write the purpose of the letter in the introduction itself in case of formal and semiformal letters (a common way of starting a formal letter is ‘I am writing (the purpose)...’). However, in case of informal letters, there is no hard and fast rule of writing the purpose in the introductory paragraph. One has to start the letter on a friendly note before coming to the reason of writing.
There are some standard letter lines which can be used as it is in different types of letters. (Refer to the next page for some commonly used letter lines to enhance your letter quality)

LETTER LINES 

Introductory lines for formal letters: 

I am writing regarding…
I am writing in regard to…
I am writing concerning…
I am writing to complain about…
I am writing in connection with…
I am writing with reference to…
I am writing to apply for…
I am writing to express my opinion about…
I am writing to express my concern about…
I am writing to express my gratitude for…
I am writing to express my dissatisfaction about…
I am writing to draw your attention to...
I am writing to bring to your attention/notice...

Introductory lines for informal letters: 

Hi! How is it going with you?
I hope everything is fine.
I hope things are fine with you.
I hope life is treating you well.
I hope you are in the pink of your health.
I hope this letter finds you in the pink of your health.
I hope this letter catches you in the best of your health.
I hope you are in good health.
I hope this letter finds you well.
It was nice to hear from you.
It’s good to hear from you.
I was so pleased to hear from you.
It’s been pretty long since we wrote to each other last.
It’s been ages since we’ve seen each other.
It feels so nice to receive your letter after a long time.
I’m glad to receive your letter after so long.

Closing lines for formal letters: 

For request: 
Thank you for your attention to this matter.
Thank you for your help and support in this matter.
Thank you for your assistance.
I look forward to your prompt response.

For apology: 
Once again I am sorry for any inconvenience caused.
Please accept my apologies once more.

For complaint: 
I expect to hear from you soon.
Please give this matter your immediate attention.
I look forward to your immediate attention in this matter.

Some general lines: 

I would deeply appreciate if you could give me a prompt reply.
Thanking you and hoping for your kind cooperation.
Thanks in advance for your favourable response.
Your earliest reply would be appreciated.
I would be highly obliged if you look into this matter at your earliest…
Please feel free to contact me should you need any further information.
Please feel free to contact me should there be any further queries.
I hope this helps.
I am hoping for your support in this matter.
Please let me know if I can be of any further help.

Closing lines for informal letters: 

I hope that you reply me soon.
I look forward to your reply.
I look forward to hearing from you soon.
I am eagerly waiting for you.
I can’t wait anymore to see you.
I am eagerly waiting for your reply.
Reply soon!
Keep in touch!

LETTER SAMPLES 

You need to breach your tenancy agreement with your landlord as you wish to give up your flat and return home as soon as possible to be with your family which is presently in the middle of a crisis.
Write to your landlord. In your letter
-explain your circumstances
-tell him what you intend to do
-ask him for a special consideration 

Dear Mr. Khan,
I hope that you are in the pink of your health. I feel sorry to let you know about some unexpected changes in my plan due to certain circumstances. I have to return to my hometown as soon as possible. I received a phone call from my father last night informing that my grandfather is serious due to his critical cardiac condition. He has been hospitalized and is soon to be operated. Before operation, he wishes to see me as I am his only grandson.   I am not sure when I am going to return. He does not wish me to return till he is discharged from the hospital and gets back to his normal health. According to the doctor, he will have to be hospitalised for 1 to 2 months. Unfortunately, I am not able to give you 3 months’ notice in advance according to our agreement. I had paid 2 months’ rent in advance, but I could stay only for 10 days. I hope you would understand my situation and refund 1 month’s rent. It would be very kind of you and I would be highly grateful to you for the same.
Thanking you and hoping for your kind cooperation.

Yours sincerely,

You have been providing voluntary teaching to the primary standards at a local school for about a year. Due to some unavoidable circumstances, you are forced to discontinue this work.
Write a letter to the principal of the school
-explaining how you had been serving
-giving reasons for leaving the service
-apologising for any problems this may cause
-suggesting an alternative arrangement to make up for the loss 

Dear Sir,
I am a part of your school for the last one year, doing voluntary teaching at the primary level. I have to inform you with a deep regret that I can no longer do this job. I really feel sad losing the company of a cordial teaching staff and the innocent children.
It has been a wonderful experience teaching moral science to the children of your school. Today’s generation is losing respect for the moral values of life. This was the biggest concern in my mind when I joined your school. During my tenure, I tried my level best to teach them about our old values. I taught them that truth and honesty should be an integral part of our character. I hope my teachings will help them build a good character and be good human beings. As I had mentioned while joining, my son has a transferable job. He has been transferred to Kerala recently. Now we all are shifting to Kerala in a few days, so I will be unable to continue with this job. I understand it would be difficult for you to cope with the sudden loss of my services, and therefore, I want to help you make an alternative arrangement for the services I rendered. I have a friend who is equally capable and wishes to take my place in the school. I hope you find my recommendation worth a consideration. I wish your school to flourish and carry on with the same good teaching standards.

Yours faithfully,

A café owner in your locality has extended its sitting arrangement to the adjoining pavement. Write a letter to the café owner stating how inconvenient it has become for the pedestrians to walk by the occupied space, what may be the solution of this problem and how far do you intend to oppose this situation. 

Dear Sir,
I am writing to bring to your attention the difficulties that have arisen since you have been placing your tables and chairs outside your establishment.
As a local resident, I myself have to frequently walk by the pavement adjoining your premises. I have noticed that for the past few days you have started using this space to cater to your customers. However, it has become a problem for me and many other pedestrians to pass through the common space which remains occupied by your utilities now. Your furniture not just impedes the members of the public but puts them to risk of falling and injuring themselves. The trouble rises during the peak hours.
I understand that your business has progressed well recently and you find this an easy solution to accommodate the rising number of customers. Nevertheless, as a responsible citizen, you must request a legal permission first so that you are officially advised to manage the location in a safe and responsible way. I am afraid I will have to contact authorities in case you refuse to cooperate. I hope this would not be the case.

Yours faithfully, 
Name

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IELTS Preparation Online: IELTS Letter Writing Tips and Structure with 3 Sample Letters
IELTS Letter Writing Tips and Structure with 3 Sample Letters
Here we have shared the IELTS Letter Writing Tips and Structure with 3 Sample Letters for preparation. IELTS general writing tasks
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